Grants Team Manager

Job Opening

Grants Team Manager

About Our Organization:  At Soukup Strategic Solutions, we have privilege of advising our community’s top leaders in the nonprofit sector. Our clients have selected us to guide them in making their organizations more effective at achieving their missions. We are proud of our strong reputation as one of our community’s most trusted resources in strategic planning, fundraising, nonprofit management, and Board development.

Our clients are large and small nonprofits that positively impact our world in countless ways. Their leaders are some of the most talented and generous people in our community. Through our work with them, we make a measurable impact on thousands of lives. Our clients depend on our expertise, and we see it as an honor to deliver high quality service to them.

Our employees are self-motivated, life-long learners who value being members of a team and are dedicated to providing our clients with the highest level of service. We are seeking new team members to help us build our clients’ capacities to fulfill their missions and achieve their goals. We are looking for talented professionals who share our love for working with nonprofits and who aspire to make a difference in the world. The ideal candidate has experience in the nonprofit sector, preferably in the areas of fundraising and/or nonprofit management.

Job Location: Work will be performed remotely and at the Company office. Meetings will be required at client offices and other locations. Some travel is required.

Time Commitment: This is a full-time salaried position. Some evening and weekend hours will be required to fulfill client needs.

Other Requirements: Soukup Strategic Solutions is a drug-free workplace, and a pre-employment drug test is required. A valid driver’s license, clean driving record, and personal automobile insurance are required.

Purpose: Responsible for managing the grant writing, research, and reporting activities of the Company.

Job Tasks

General Management of Grant Services

  • Manage client relationships and expectations, always striving for excellence in customer service
  • Manage and provide oversight for individual employees, interns and volunteers engaged in grant-related work for clients (“Grants Team Members”)
  • Delegate work assignments to Grants Team Members and ensure they understand the expectations for the completion of those assignments.
  • Ensure Grants Team Members track their time on client work.
  • Provide orientation and training for Grants Team Members.
  • Review and edit work product produced by Grants Team Members.
  • Hold Grants Team Members accountable for the timeliness, accuracy, quantity, and quality of their work assignments.
  • Provide additional training, coaching, mentoring, and support for Team Members as needed; this may include providing direct instruction on how to perform their duties, demonstrating or modeling for them how work is expected to be accomplished, editing their work and explaining why edits were made, working with them to set professional goals and identify meaningful professional development activities, encouraging them to reach to new levels of accomplishment, etc.
  • Troubleshoot difficulties in the coordination and completion of projects assigned to Grants Team Members.
  • Create work product as needed to accomplish the goals of the Team.
  • Emulate the Company brand, provide leadership, and serve as a role model for others.

Marketing and Client Engagement

  • Provide input for the Company’s Marketing Team on the messaging regarding grant services and the marketing and communications strategies of the Company.
  • Proactively identify opportunities to offer other Company services to existing clients and report these opportunities to the Company’s Client Engagement Team.

Grant Research

  • Manage the Grant Writers to ensure they:
    • Develop a deep understanding of clients’ programmatic offerings, innovations, and data to drive and inform grant writing strategy.
    • Research and monitor grant opportunities at the federal, state, and local level.
    • Evaluate grant opportunities for specific clients.
  • Continuously develop relationships with grant funders to understand their funding priorities, processes, and preferences.
  • Help Grants Writers strategize ways to match the needs of the clients with the needs of the funders.
  • Accompany clients to meetings with grant writers, when appropriate.

Grant Writing

  • Manage the Grant Writers to ensure they:
    • Work closely with the Client to determine goals, objectives, and budget, related to specific funding requests.
    • Manage relationships with client’s staff (and/or Board members where appropriate) to ensure timely delivery of high-quality content from clients for the Company’s work.
    • Prepare grant proposals on behalf of clients.
    • Gather budgets, letters of support and required materials needed from the Client to complete funding requests.
    • Confirm with client that they can collect the data necessary to report on their outcomes.
    • Comply with grant submission guidelines.
    • Submit grant proposals on behalf of clients, including all required attachments, prior to the deadline and maintain documentation of submission.
  • As needed, write grants to support the team (expected to carry a limited number of clients to balance workload amongst the team).

Grant Monitoring

  • Manage the Grant Writers to ensure they:
    • Maintain grant records, including but not limited to, files of all proposals, contracts, and reports.
    • For each client, create and maintain a deadline-driven calendar of grant deadlines and activities, including cultivation activities.
    • Track and report funders’ responses to requests
    • Submit reports on behalf of the Client to funders in the manner specified by each funder.
    • Provide excellent customer service to clients and grantors.
    • Offer technical support, tools, and problem resolution to clients for grant-related activities.

General

  • Provide coaching and support for the Grants Team Members and our clients on grant writing, grant research, grant reporting strategies, data collection, budgeting, outcomes measurement, site visit strategy, and presentations to funders.
  • Meet with supervisor.
  • Prepare reports on the Grants Team’s work activities and progress toward Company and client objectives.
  • Keep track of and report time on Company timesheet.
  • Collaborate with other Company employees, consultants, and interns.
  • Participate in professional associations in the field of fundraising and grants.
  • Participate in professional development activities to hone your skills and stay informed on the latest developments within the fundraising and grant writing fields.
  • Other general duties in support of the Company’s grant-related work.

Work Context

  • Requires telephone conversations
  • Requires interfacing with a computer
  • Requires use of electronic mail
  • Requires writing letters, memos, articles, and reports
  • Requires face-to-face and online discussions with individuals or teams
  • Requires work with others in a group or team
  • Requires work with external customers or the public
  • Requires competition or awareness of competitive pressures
  • Requires coordinating or leading others in accomplishing work activities
  • Requires being exact or highly accurate
  • Mistakes are not easily correctable and have serious consequences
  • Requires meeting strict deadlines
  • Opportunity to make decisions without supervision
  • Requires making decisions that impact the results of co-workers, clients, or the company
  • Includes traveling to various locations on and off site
  • Requires working indoors in environmentally controlled conditions
  • Includes responsibility for work outcomes and results
  • Requires oversight, supervision, and management of others, including responsibility for their work outcomes and results

Education and Experience 

Education:  

  • Bachelor’s Degree required (degree in English Writing, Marketing, Communications, Public Relations or Journalism preferred); Master’s degree preferred.

Experience:

  • Experience in grant writing, grant research, and grant reporting required (5+ years preferred).
  • Demonstrated professional experience in fundraising (5+ years preferred).
  • Experience management and supervising employees (5+ years preferred).

Specific Knowledge / Skills Required

  • Demonstrated management skills 
  • Demonstrated leadership skills 
  • Excellent customer service skills 
  • English language and grammar skills 
  • Excellent communication skills 
  • Excellent proofreading skills 
  • Proficiency in MS Word, Outlook, Excel 
  • Ability to meet aggressive deadlines on multiple projects 
  • Demonstrated knowledge of the grant writing process from research to reporting  
  • Budgeting 

Specific Knowledge / Skills Required:

  • Demonstrated management skills
  • Demonstrated leadership skills
  • Excellent customer service skills
  • English language and grammar skills
  • Excellent communication skills
  • Excellent proofreading skills
  • Proficiency in MS Word, Outlook, Excel
  • Ability to meet aggressive deadlines on multiple projects
  • Demonstrated knowledge of the grant writing process from research to reporting
  • Budgeting

To Apply

Please submit your resume and cover letter by email to Careers@SoukupStrategicSolutions.com.